The Hayes Presidential Library & Museum's Auditorium and Museum Can Be Rented!
The auditorium in the Hayes Museum may be rented for meetings and programs. Fees are based on the number of hours used and the equipment requested.
Basic rental fees include chairs set up theater-style and the use of lectern, computer projection system, slide projector and/or projection table, screen, and stand-mounted or lavalier microphone. The auditorium will seat approximately 132 people in this style. All furniture and equipment will be put in place by the Hayes Presidential Library & Museum staff.
Basic rental fees are as follows:
$350.00......8 hours (9 a.m.-5 p.m.)
$ 250.00........2 hours
$700.00......5 hours (5 p.m.-10 p.m.)
Hayes Presidential Library & Museums member/Non-Profit Organization
$150.00..........8 hours (9 a.m.-5 p.m.)
$ 50.00..........2 hours
$500.00.........5 hours (5 p.m.-10 p.m.)
Hayes Presidential Library & Museum staff will be on the premises whenever the auditorium is in use.
Renters must comply with the following:
- Provide details of the event to the Hayes Presidential Library & Museum administration.
- Not interfere with the business of the Hayes Presidential Library & Museum.
- Vacate the Hayes Presidential Library & Museum property by 11:00 p.m.
- Return a signed copy of your contract with $50.00 of the total charge as a NON-REFUNDABLE deposit.
If you are interested in reserving the Auditorium for an event, please complete and submit the Reservations Form. You then will be contacted by the Reservations Coordinator.
$1,000..........for first 2 hours, includes use of the Auditorium
$ 500..........for each additional hour or part thereof
$ 500.......... non-refundable deposit, applied to the initial two-hour rental period
In the event of damage to the Museum Building, its equipment, exhibits, or furnishings beyond ordinary repair, the renter will pay the cost of repairs, restoration, or replacement.
The renter will agree to defend, indemnify, and hold harmless the Rutherford B. Hayes Presidential Library & Museums, its Trustees, and employees from all claims arising from the Renter's use of the premises.
The Renter will agree to provide the Rutherford B. Hayes Presidential Library & Museums with a certificate of its liability insurance, naming the Hayes Presidential Library & Museums as an additional insured. The "per occurrence" and "aggregate" limits must be $2,000,000. If the renter plans to serve alcoholic beverages, their liability coverage must include the proper endorsement to cover that exposure. The renter will provide this certificate before the event begins. The renter must fulfill the indemnification and insurance provisions, and submit the deposit before the Hayes Presidential Library & Museums confirms the reservation.
All reservations must be approved by the Executive Director.
Rule and Regulations
The Museum will not be rented during normal Museum hours and preparations will not unduly interfere with normal Museum operations.
Smoking is not permitted anywhere in any Hayes Presidential Library & Museums buildings.
The renter and caterers are responsible for leaving the facility as clean as they found it.
The renter will make all arrangements with caterers and entertainment, with full disclosure of all relevant details to the Hayes Library & Museums representative.
The choice of caterer must meet with the approval of the Hayes Presidential Library & Museums
Decorations may not be affixed to Museum walls or placed on Museum objects and all decorations must adhere to Museum regulations.
All guests must leave the building by 11:00 p.m.
Irresponsible or inappropriate behaviour will result in a request to leave the premises immediately with forfeiture of any deposit.
One or more Hayes Presidential Library & Museums representatives will be present during the function and may mingle with guests.
If you are interested in reserving the Hayes Museum for an event, please complete and submit the Reservations Form. You then will be contacted by the Reservations Coordinator.